Congratulations on finding the perfect assembly show for your elementary school enrichment! Now that you’ve finalized the contract and made the necessary preparations, it’s time to understand what to expect when you’re expecting an assembly show.
A few days before the program, you can expect to receive an email or phone call from the presenter or a company representative. This will remind you of the details of the event and any special requirements for the assembly performance. Typically, only a few chairs and perhaps a few tables are needed. Some performers carry their own microphones. Others may request the use of the school system.
On the day of the show, the assembly performers usually arrive about 45-60 minutes before the scheduled start time. Upon arrival, they’ll check in at the office, obtain the necessary passes, and receive parking and loading instructions. It’s important to know that some assembly shows use large and heavy props. Therefore, if stairs must be negotiated during load-in, performers should be notified in advance so they can plan accordingly.
During the set-up phase, it’s best if the location is free of children. However, this isn’t always possible, especially if breakfast or lunch is being cleaned up at the same time. In such cases, the assembly show performers will adapt to the situation and work around any obstacles.
If a microphone and speaker system are needed, the custodian can set these things up before the enrichment performers arrive. Since children are usually seated on the floor facing the assembly performer, it’s important that they’re seated comfortably and ready to go when the show begins at the scheduled time. If you inform the teachers that they should have their students in their seats on time, departing their classrooms 10 minutes before the show begins, you can avoid delays.
It has proven effective to introduce the performance with the help of an authority figure to encourage students to behave and pay attention. When someone the children recognize as in charge emphasizes the importance of the show, they usually respond with greater attention and better behavior.
When the show is complete and everyone has said their goodbyes, it’s customary to either send the check to the company’s office or give it directly to the performer. If you liked the assembly show, it’s worth asking about other programs offered by the same performer. Many assembly artists have a repertoire of different performances and offer you the opportunity to book a new and appealing show for future events.
If you’d like to see the full range of assembly shows we offer, please visit:
And remember, if you’re expecting an assembly show and have any questions, or need help understanding what happens leading up to an event, our team is always here for you. Give us a call anytime at 248-891-1900. We will never pressure you to buy anything but are here just to serve you.