If you’ve ever been handed the responsibility of choosing assembly programs for your school, you already know it’s no small feat. Whether you’re representing the PTA or part of the school staff, finding engaging, educational, and budget-friendly assemblies for kids can feel overwhelming. Where do you start? How can you be sure the shows you pick are going to hit the mark?
Here are some simple but effective strategies to make the process easier and help you select the best assembly programs for your school.
Tip #1: Learn from the Past
History is one of your best resources. What assembly programs have been booked at your school before? Try reaching out to long-time staff members or past PTA volunteers who may remember which assemblies were a hit—and which flopped.
Suppose you have access to a planning folder or notes from previous years, even better. Those insights can save you time and prevent repeat mistakes. And if a school show performer was well-received in the past, check whether they offer a variety of shows on different topics. Many performers rotate through themes like reading, math, health, or character education. Just because your school has seen one of their programs doesn’t mean you can’t bring them back for something fresh.
And hey, if no one left you a folder, start one! Keep records and jot down your thoughts about each school show assembly program. It’s a gift to the next person in your shoes. They might not send you to Costa Rica as thanks, but maybe Compton?
Tip #2: Ask Around
Don’t have much information to go on at your own school? Connect with other schools in your district or community. PTA leaders and school staff are often more than happy to share their experiences with assembly programs.
Ask questions like:
- “Which assemblies did your students really enjoy?”
- “Would you bring this assembly program back?”
- “What made the assembly show successful (or not)?”
These conversations not only help you build a list of tried-and-true performers, but they might also lead to money-saving opportunities. If multiple schools book a performer on consecutive days, many artists offer shared travel discounts.
It’s always a great sign when a school reaches out because they’ve heard rave reviews from a neighboring school. Word-of-mouth is powerful—use it!
Tip #3: Don’t Skip the Video
A slick brochure or polished website is nice, but it doesn’t guarantee the assembly will keep kids entertained or focused. What you really want is to see the program in action.
Look for video clips of actual performances on the performer’s site. Top assembly performers even have dedicated YouTube pages for clips of their assembly programs https://www.youtube.com/user/assemblyshows. If they don’t have a demo online, ask if you can attend a live show nearby. Booking an assembly without seeing it first is a gamble—and when you’re working with PTA school funds, it’s important to know what you’re getting.
Tip #4: Know What Makes a Standout Assembly for Schools
When watching sample videos or attending a live performance, evaluate the show with a critical eye. A well-chosen program can make you look like a rockstar among students, teachers, and administrators.
Consider questions like:
- Are the students visibly engaged?
- Is the show both educational and entertaining?
- Does it seem appropriate for all grade levels at your school?
- Will teachers and administrators enjoy it too?
- Does the performer appear professional and prepared?
- Do they create a fun, welcoming stage setup?
- Are they self-sufficient, or will the school need to provide tech/equipment?
- Does the cost fit your budget? Any extra travel fees?
- Is there a group rate if you coordinate with other schools?
Just like any industry, the quality of school performers can vary widely. A little research goes a long way in making sure you book someone great.
Final Thoughts
Assembly days are often the highlight of the school year. Kids look forward to them and remember them. As a performer myself, I love hearing students say, “This was the best day ever!” That’s the kind of impact a great assembly can have.
Yes, planning can feel like a big responsibility—but it’s also your chance to bring some real magic to your school. With the right approach, you’ll set the stage for some unforgettable moments. Enjoy the ride! Want to learn more? Check out our featured blogs at www.assemblyshows.com